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Facilities Coordinator

Facilities Coordinator

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Directly support the Facility Management team with on-going facility and team related responsibilities, including, but not limited to:

  • Delivering a hospitality driven, customer-focused workplace experience to a large workforce, in a modern, high profile office property
  • Aid FM in maintaining outstanding levels of service throughout the Great Lakes Region to promote safety, cleanliness, productivity and comfort in our corporate facilities
  • Ensure adequate inventory of supplies, functional equipment, clean and maintain a clean, always impeccable space Manage distribution of daily mail, incoming/outgoing mail and packages
  • Coordinate building service requests with service providers; confirm proper insurance is in place, provide access, and monitor the repairs
  • As directed, aid in supporting an active meeting and event schedule in a highly organized manner, demonstrating strong customer focus, time management, courtesy and professionalism
  • Monitor agreements (service and maintenance) of office equipment including but not limited to MFD’s, postage machine, AV, kitchen appliances
  • Provide support for on-going projects, relocations within the Great Lakes market. Assist with relocation services, office
  • projects preparation and occupancy tracking.
  • Promptly process invoices for approval. Coordinate with vendors to correct discrepancies and ensure timely payment of AP
  • Support facility specific cost savings targets to contribute to the account achieving savings Update office occupancy data online
  • Coordinate compliance documents for office vendors, contracts, access rights and equipment
  • inventories Collect and report on Facility Management data
  • Maintain a strong, customer focus at all times
  • Communicate professionally, in a clear and concise manner
  • Display a professional appearance
  • Use good business judgment when responding to the needs of clients, both internal and external
  • Function as part of a team but capable of independently executing tasks with little supervision
  • Well organized, excellent ability to juggle multiple responsibilities
  • Effectively deal with stressful situations
  • Ability to plan and manage work under time constraints
  • Proficient in MS Office, and possess strong written, verbal and people skills
  • Must be comfortable working with technology tools to assist in managing our business
  • Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
  • Demonstrate confidence, professionalism, responsiveness and exceptional customer service skills