Facilities Coordinator

Directly support the Facility Management team with on-going facility and team related responsibilities, including, but not limited to:

• Delivering a hospitality driven, customer-focused workplace experience to a large workforce, in a modern, high profile office property
• Aid FM in maintaining outstanding levels of service throughout the Great Lakes Region to promote safety, cleanliness, productivity and comfort in our corporate facilities
• Ensure adequate inventory of supplies, functional equipment, clean and maintain a clean, always impeccable space Manage distribution of daily mail, incoming/outgoing mail and packages
• Coordinate building service requests with service providers; confirm proper insurance is in place, provide access, and monitor the repairs
• As directed, aid in supporting an active meeting and event schedule in a highly organized manner, demonstrating strong customer focus, time management, courtesy and professionalism
• Monitor agreements (service and maintenance) of office equipment including but not limited to MFD’s, postage machine, AV, kitchen appliances
• Provide support for on-going projects, relocations within the Great Lakes market. Assist with relocation services, office
• projects preparation and occupancy tracking.
• Promptly process invoices for approval. Coordinate with vendors to correct discrepancies and ensure timely payment of AP
• Support facility specific cost savings targets to contribute to the account achieving savings Update office occupancy data online
• Coordinate compliance documents for office vendors, contracts, access rights and equipment
• inventories Collect and report on Facility Management data
• Maintain a strong, customer focus at all times
• Communicate professionally, in a clear and concise manner
• Display a professional appearance
• Use good business judgment when responding to the needs of clients, both internal and external
• Function as part of a team but capable of independently executing tasks with little supervision
• Well organized, excellent ability to juggle multiple responsibilities
• Effectively deal with stressful situations
• Ability to plan and manage work under time constraints
• Proficient in MS Office, and possess strong written, verbal and people skills
• Must be comfortable working with technology tools to assist in managing our business
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
• Demonstrate confidence, professionalism, responsiveness and exceptional customer service skills