Alberta Infrastructure Drives Digital Transformation with Engineering Information Management

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Alberta Infrastructure Drives Digital Transformation with Engineering Information Management

Challenge

Alberta Infrastructure is responsible for managing over 1,900 building and facility infrastructures, either leased or owned, totaling over 2.8 million square meters of space. This infrastructure represents a long-term investment with a total estimated replacement value close to $12 billion and is a very significant responsibility for the State of Alberta. Of the Ministry’s scroll of responsibilities, ensuring the security of hospitals, schools, office buildings, courthouses, and prisons, as well as the sustainability of items, are of the utmost importance. With a responsibility that covered the full lifecycle of asset planning, designing, building, maintaining, and decommissioning, Alberta Infrastructure recognized that relying on multiple file shares and spreadsheets was no longer acceptable and had become a data integrity risk.

To address these growing concerns, a formal process to solicit partners with the correct tools and knowledge was launched. Alberta Infrastructure sought a state-of-the-art Engineering Information Management solution that would provide a single source of truth. It would need to manage all technical information such as drawings and complex 3D models like Revit. Over twenty ministries require access and request changes to their buildings, and this specifically drove the need for a flexible and robust workflow management component to coordinate the work between Alberta infrastructure, several departments, and the ministries. The sensitive information of prisons, hospitals, and courthouses played a crucial role in how information is managed. Finally, there was also the topic of migration. With the information dispersed across the enterprise, Alberta Infrastructure required flexibility to clean, massage and migrate data into the chosen system at their own pace.

Solution

As the selected partner, Kinsmen Group took the reins of this project and from the beginning, guided structure, best practices and common approaches for the industry.
The Kinsmen Group design methodology, which is process-driven, ensures a focus on the outcome and elimination of process inefficiencies. Through a week-long process of discussions and solution design, the team incorporated multiple departments and a wide range of work processes.

Kinsmen Group delivered this project using an agile methodology. The agile methodology means that through frequent interaction and delivery of products, a customer can start to envision how the system will work for them early in the project. When you start working with any new system, there is a certain element of, “you don’t know what you don’t know.”
The most significant advantage of the agile work method is that along this process we start incorporating ‘tribal’ knowledge that is not always easily captured and will only emerge as the project progresses.

Kinsmen Group is a customer intimacy focused company that strongly believes in fostering close partnerships by consistently delivering high quality. Kinsmen Group is ISO 9001 certified and has a tightly controlled delivery and Quality Assurance process. Through a formal user acceptance test, the solution was delivered, and hundreds of functional and performance checks were performed to ensure the solution worked exactly as advertised under any circumstance.

Results

Following Kinsmen Group’s implementation, Alberta Infrastructure now handles over 200,000 documents in a single system, achieving a more streamlined process.

Today, the solution is deployed and fully utilized across multiple departments and ministries. Every day, more and more people are asking to access information using the solution. The design team has various workflows that allow them to collaborate across department borders, managing thousands of space changes and large projects. The multilevel security ensures that individuals truly only see the documents they are entitled to see.

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